Industries · Medical Practices
Media and Records Vaulting for Medical Practices
Practices carry long retention obligations on records they can no longer read with current systems, and a breach obligation that makes ransomware a reportable event rather than an inconvenience.
Bring your retention schedule. We will tell you what it actually costs to meet it.
Air-gapped
No network connection. Ransomware cannot reach it.
70°F / 50%
Climate held to ±2° and ±5% RH
9R
Highest UL vault rating available
40+
Years operating since 1983
Why it matters
The pressure this sector is actually under
Healthcare is the sector ransomware targets hardest, because downtime is clinically urgent and payment pressure is highest. A practice that cannot restore is a practice that cannot see patients. Separately, legacy charts and imaging media accumulate for years past the systems that created them, and nobody wants to be the one who destroys them early.
What firms in this sector hand us
- Backup tape and drive sets
- Legacy imaging media and PACS archives
- Paper charts past active use
- Retired workstations and drives holding PHI
Compliance
Frameworks that usually apply
These pages describe what physical custody contributes. They are general background, not legal advice, and they do not state retention periods.
Services this sector uses most
LTO Tape Vaulting
Tape is genuinely offline once it leaves the drive. Kept at stable temperature, with every barcode reconciled at intake.
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Hard Drive & SSD Storage
Drives pulled from a retired array end up in an office cabinet. Here they are logged by serial and stored sealed.
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Server & Rack Component Storage
A decommissioned server still holds data. Shelved, logged by asset tag, released only to the people you name.
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Physical Records Storage
Boxes logged against your own index and shelved rather than stacked. Paper is the medium water ruins first.
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Retention
The retention pressure in this sector
Medical retention is where the gap between the legal minimum and the practical minimum is widest. Records for minors, imaging, and anything touching an open claim all run on longer clocks than a general chart, and a practice that retains to the shortest applicable period will eventually destroy something it needed. Practices also inherit obligations they did not create — a purchased practice brings its predecessor's records and their clocks with it.
In practice
What an engagement looks like
Engagements usually start at a closure, a merger or a system migration, which is when legacy media surfaces. Boxes and drives are logged at intake and stored sealed. We do not open, index or read anything, which matters here more than in most sectors — the fewer parties who can access protected information, the simpler the practice's own obligations remain. What we contribute is custody and a record of it, not a view of the contents.
Questions from medical practices
- Are you a HIPAA business associate?
- Where we hold media that contains PHI, a business associate agreement is appropriate and we will execute one. Ask for it at contracting — do not assume it is automatic.
- Do you access any patient data?
- No. We take custody of sealed physical media and never access contents.
- Can you destroy media at end of retention?
- Yes, client-witnessed, with a certificate listing every serial destroyed.
Other sectors we serve
See the vault before you decide.
Tours are private and by appointment. You will see the vault door, the man-trap entry, and the box sizes in person. No account relationship is required to visit.