Compliance · Florida Records Retention
Holding Florida Business Records Offsite
Retention obligations in Florida arrive from several directions at once — professional rules, industry regulators, contracts, and litigation holds. They rarely align, and the practical result is that most businesses keep everything forever.
Bring your retention schedule. We will tell you what it actually costs to meet it.
Read this first. This page is general background on how physical custody supports a compliance programme. It isnot legal advice, it does not state retention periods, and it does not certify that any arrangement satisfies any rule. Requirements change and vary by firm. Get the answer from your own counsel or compliance officer, then tell us what you need us to do.
Scope
Who this applies to
Any Florida business carrying professional, regulatory, or contractual record-keeping obligations.
The recurring themes
- Records must survive the events Florida actually produces — flood, surge, and extended power loss.
- Different record types carry different periods, arriving from different sources.
- Litigation holds override an ordinary schedule.
- Keeping everything forever is itself a liability, not caution.
Our part
What custody actually contributes
- Waterproof, airtight vault rated through Category 5 — the failure mode for Florida paper is water.
- Barcode indexing so a schedule can actually be applied rather than admired.
- Flagging against a retention schedule you supply.
- Witnessed destruction when a record genuinely ages out.
Said plainly
What we do not do
We do not determine what your retention periods are. Periods vary by record type, profession, and regulator, and a litigation hold changes everything. Get the schedule from your counsel, then give it to us.
Common questions
- Will you tell us how long to keep records?
- No. That is a legal question specific to your business, and getting it wrong is expensive in both directions.
- Can you hold against a schedule we supply?
- Yes. Supply it and we will index and flag against it.
- What about a litigation hold?
- Tell us immediately. Holds override any scheduled destruction and we will suspend it.
Other frameworks
Bring your retention schedule.
We will tell you plainly what custody covers and what it does not. That is a more useful conversation than a compliance claim.