Industries · Law Firms
Media and Records Vaulting for Law Firms
A firm holds two things it cannot lose: client files and the originals nobody photocopied. Both carry duties that outlive the matter and outlive the hardware.
Bring your retention schedule. We will tell you what it actually costs to meet it.
Air-gapped
No network connection. Ransomware cannot reach it.
70°F / 50%
Climate held to ±2° and ±5% RH
9R
Highest UL vault rating available
40+
Years operating since 1983
Why it matters
The pressure this sector is actually under
Confidentiality duties do not end when a matter closes, and file retention often runs years past it. A ransomware event at a firm is not only an outage — it is a potential disclosure event affecting every client in the system at once. Meanwhile the closing binders and executed originals sit in a storage room in a flood zone.
What firms in this sector hand us
- Backup tape and drive sets
- Closing binders and executed originals
- Deposition media and exhibits
- Archived matter files past active retention
Compliance
Frameworks that usually apply
These pages describe what physical custody contributes. They are general background, not legal advice, and they do not state retention periods.
Services this sector uses most
LTO Tape Vaulting
Tape is genuinely offline once it leaves the drive. Kept at stable temperature, with every barcode reconciled at intake.
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Hard Drive & SSD Storage
Drives pulled from a retired array end up in an office cabinet. Here they are logged by serial and stored sealed.
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Server & Rack Component Storage
A decommissioned server still holds data. Shelved, logged by asset tag, released only to the people you name.
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Physical Records Storage
Boxes logged against your own index and shelved rather than stacked. Paper is the medium water ruins first.
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Retention
The retention pressure in this sector
Retention in a law firm is not one policy, it is one policy per matter type, and that is what makes it hard. A closed file may be subject to a bar guideline, a client agreement, a statute of limitations and an open litigation hold at the same time, with different clocks. The practical result is that firms keep almost everything, because deciding is more expensive than storing. That is a defensible choice as long as the archive stays findable and the custody record stays intact — an archive nobody can search is not retention, it is accumulation.
In practice
What an engagement looks like
Most firm engagements begin with a physical problem rather than a compliance one: a file room that has run out of space, or an office move with a date on it. Boxes and media are logged at intake against the firm's own index, which stays the firm's. Named authorized parties are set at the start, and this is the part worth spending time on — a single authorized partner recreates the availability problem the arrangement was meant to solve when that partner is unreachable.
Questions from law firms
- Do you open or index file contents?
- No. We record boxes and media at the container level unless you supply a manifest. We never read contents.
- Can we retrieve a single matter file?
- Yes, where the box is indexed at file level at intake.
- What happens if you receive a subpoena?
- We comply with valid legal process and notify you where we are lawfully permitted to. We tell clients that up front rather than after.
Other sectors we serve
See the vault before you decide.
Tours are private and by appointment. You will see the vault door, the man-trap entry, and the box sizes in person. No account relationship is required to visit.